Policies

 

Click each item to expand for full explanation.

 

Enrollment Information 

It is important that changes to your schedule for the semester be made as early as possible. Students are urged to consult with their academic advisors about dropping and adding courses. Students can also check deadlines for dropping and adding each semester on the web SCHEDULE OF COURSES. The different cycles for Drops and Adds are as follows:

Holds: Holds are used to ensure that students abide by reasonable rules and regulations as a condition of admission to and retention in the University. Agencies of the University and academic administrators are authorized under this administrative rule to initiate use of the academic hold for this purpose. They can restrict the student’s ability to enroll, register, get transcripts, and receive their diploma.

Regular Drops and Adds: Through the fifth day of classes, students may make changes in their enrollment using web enrollment.

Late Adds: Normally, no course may be added after the fifth day of classes, the end of the designated period for adding courses. Any add after this period must be approved by the department offering the course.

Regular Drops: Students may continue to use web enrollment to drop course(s) up through the middle of the semester. Students are allowed to drop course(s) with no grade reported and for any reason ONLY through the middle of the semester. (For policy on refunds, see REFUND POLICY.)

Late Drops: After the middle of the semester, students must contact their Associate Dean or their Student Affairs Office to request a late drop, which will only be allowed for documented reasons of catastrophic impact. Grades of W or 0.0 will be issued for courses dropped after the middle of the semester, depending on whether the student is passing (W) or failing (0.0) the course at the time of the drop. Refer to the Academic Programs catalog for more specific information.

IMPORTANT: To assure that your enrollment each semester is correct, print your schedule each time you make changes. You can view your enrollment on the web through STU-INFO.

 

Withdrawal from the University 

Dropping all courses (withdrawing) is permitted through the end of the 12th week of classes. After that time, voluntary withdrawal is not permitted. Students may be billed for part or all of any financial aid award if they withdraw during the semester. When a withdrawal occurs after the middle of the semester, grades will be assigned for courses as for individual courses dropped (see ENROLLMENT INFORMATION). Refer to the information regarding withdrawal from the University in the Academic Program Catalog.

Any student seeking a late drop, withdrawal, or a medical withdrawal after the middle of the semester MUST meet with the Director of Student Affairs. No exceptions will be made.

Refund Policy 
  • For courses dropped through the 18th day of classes, full tuition (100%) will be refunded.
     
  • After the 18th day of classes, there will be NO tuition refund for courses dropped.
     
  • The same refund policy applies for a withdrawal from all classes.
Final Examination Policy 

During the final week of each fall and spring semester all courses shall meet for one 2-hour period. The Final Examination Policy and Schedule is available online. During summer sessions, final examinations are scheduled in the last class sessions. This period should be used for examination, discussion, summarizing the course, obtaining student evaluation of the course instruction, or any other appropriate activity designed to advance the student's education. If an instructor requires a written report or take-home examination in place of a final examination, it shall not be due before the final examination period scheduled for that course. Exceptions to this paragraph may be approved by the department or school chairperson, or in a college without departments, by the dean.

In the event that a final examination is deemed appropriate by the instructor, it may not be scheduled at any time other than the date and hour listed in the Final Examination Policy and Schedule. Any deviations from the final examination schedule must be approved by the Office of the Registrar based on the recommendation of the assistant/associate dean of the college responsible for the course offering.

No student should be required to take more than two examinations during any one day of the final examination period. Students who have more than two examinations scheduled during one calendar day during the final examination period may contact the Academic Student Affairs Office in their colleges for assistance in arranging for an alternate time for one of the three examinations.

The final examination schedule shall be systematically rotated in an effort to distribute the 2-hour final examination periods from semester to semester equally. This will also apply to common final examinations.

Faculty members shall schedule office hours during the final examination period (or in some other way attempt to make themselves accessible to their students) as they do in the other weeks of the semester.

Common final examinations are scheduled in certain courses with several class sections. In case of a conflict in time between such an examination and a regularly scheduled course examination, the latter has priority. The department or school giving the common examination must arrange for a make-up examination.

A student absent from a final examination without a satisfactory explanation will receive a grade of 0.0 on the numerical system, NC on the CR-NC system, or N in the case of a course authorized for grading on the P-N system. Students unable to take a final examination because of illness or other reason over which they have no control should notify the associate deans of their colleges immediately.

Requests to arrange a final must be done as soon as possible. 

Academic Standing of Undergraduate Students (ASUS) 

The statement on Academic Standing of Undergraduate Students (ASUS) was designed to create an early warning system to prevent students from getting too deeply into academic difficulty. The university requires a cumulative grade point average (GPA) of 2.00 or above for graduation. The statement on ASUS establishes a system whereby at the end of any semester that a student's cumulative GPA falls below 2.00, the student is assigned to a warning status designated as probation. Failure to meet the conditions of probation may result in recess/dismissal from the University.

The ASUS policy is available in the Academic Programs Catalog. We strongly suggest that you become familiar with all parts of this policy so that you know in what category your academic performance and grade point average puts you.

  • Good Standing – cumulative gpa is 2.0 or Higher
     
  • Probation
     
  • Final Probation
     
  • Recess – students must remain out of MSU for at least one calendar year.
     
  • Dismissal – students must remain out of MSU for at least two calendar years.
     
  • Warning for Repeat Credits
     
  • Warning for Lack of Satisfactory Progress Toward the Bachelor’s Degree/Major

All students should take special note that there is a situation that mandates an Academic Recess without a previous probationary period of warning as described in the Academic Programs catalog and stated here:

If in any semester a student receives all semester grades of 0.0 or I where numeric grades have been given and there are at least 6 credits of 0.0, the student will be recessed unless there are compelling reasons certified to the record by the associate dean of the student's college. If recessed, the student must remain out of Michigan State University for at least one calendar year.

Students encountering academic difficulty are urged to see their advisors as early as possible to discuss available sources of assistance and options.

Satisfactory Academic Progress (SAP) 

Students who fail to meet any of the necessary requirements are notified by the Office of Financial Aid regarding their federal-aid eligibility status. The notification will outline the appeal process for students with extenuating circumstances.

There are four kinds of federal-aid eligibility statuses:

  1. Federal-aid regular status applies to students who complete 67% of their MSU assessed credits, are within the 150% maximum credit limit and have the minimum required GPA.
     
  2. Federal-aid warning applies to students who have failed the 67% completion rule and/or who have fallen below the minimum cumulative GPA in the semester. This is a one-semester grace period. Students are eligible for federal aid while in this status.
     
  3. Federal-aid denial applies to students who have failed the 67% completion rule for two consecutive measurement periods, have failed to regain the minimum cumulative GPA standards after one semester of probation, and/or have exceeded the 150% maximum credit limit. In all cases, the denial will apply unless the student submits a successful appeal or regains good standing by fulfilling the requirements.
     
  4. Federal-aid probation applies when a student has submitted a successful appeal, for the duration of the approved appeal.

A student who fails the 67% completion standard for the first time will be placed on federal-aid warning for the next measurement period. A student already on federal-aid warning who fails the 67% completion standard for a second time will be placed on federal-aid denial. Students who are on federal-aid denial or who are on federal-aid warning who pass the 67% completion requirement will be restored to federal-aid regular status if they have not failed another Satisfactory Academic Progress requirement.

Students who are unable to complete a bachelor's degree within 150% of the required credits for the degree are ineligible for federal financial aid and are placed on federal-aid denial beginning with the semester following the one in which they enrolled in their last credit. A reminder regarding the credit maximum and extension requests will be sent to students at least one semester before they attempt their final allowed credit. A student granted an extension will be placed on federal aid probation.

Students with a cumulative GPA below 2.00 are placed on warning for one semester. If the cumulative GPA is still below 2.00 at the end of the next term of enrollment, the student is denied aid until the required 2.00 cumulative GPA is earned.

Reinstatement/Readmission process after a Recess or Dismissal period 

When a student has been out of Michigan State University for the prescribed period: Recess is one year and only given once in a student’s academic career. A second recess is dismissal. Dismissal is two years. In order to be reviewed for return to MSU, you must submit a reinstatement petition or readmission application at least 30 days prior to the start of the semester you wish to return.

Reinstatement – students requesting to return before the prescribed time of Recess/Dismissal period. Student must contact the Office of Student Affairs, 201 Berkey for a petition.

Readmission - students must request readmission to Michigan State University after one calendar year. If readmitted, the student will be placed on probation, final probation, or warning for lack of progress in the major, and the associate dean may impose specific conditions in writing that must be met.

Success Training for Academic Recovery (STAR Program) 

Students who are placed on probation or final probation are expected to participate in the Success Training for Academic Recovery (STAR) Program. The program is designed to provide students with a college contact and support network to help as they progress through the semester in which they are on probation. The student is expected to attend workshops, meet with a success coach, and connect with faculty and other resources throughout the semester.

FERPA (Family Educational Rights and Privacy Act) 

As a student, you have the right to expect that information in your educational records will be kept confidential and will be disclosed only with your permission or as allowed by law. When you reach the age of 18 or begin attending a post-secondary institution regardless of age, FERPA rights transfer to you—the student. We cannot release information to anyone unless you allow it.

These guidelines comply with standards established in FERPA. The guidelines govern the procedures for maintenance and access to student education records held by the University. The guidelines have a two-fold purpose:

  1. To protect a student’s right to privacy of information in the University’s possession concerning the student; and
  2. To provide guidance on release or disclosure of student information required by law and as necessary for the effective functioning of the campus community. 
Academic Integrity 

The following statement of university policy addresses principles and procedures to be used in instances of academic dishonesty, violations of professional standards, and falsification of academic or admission records, herein after referred to as academic misconduct.

  1. The principles of truth and honesty are recognized as fundamental to a community of scholars. The university expects both instructors and students to honor these principles and, in so doing, to protect the validity of university education and grades. Practices that maintain the integrity of scholarship and grades include providing accurate information for academic and admission records, adherence to unit-approved professional standards and honor codes, and completion of original academic work by the student to whom it is assigned, without unauthorized aid of any kind. To encourage adherence to the principles of truth and honesty, instructors should exercise care in planning and supervising academic work, and implement proctoring standards appropriate to the design of the course.
     
  2. If an instructor alleges a student has committed an act of academic misconduct, the instructor is responsible for taking appropriate action. Depending on the instructor’s judgment of a specific instance, the instructor may give the student a penalty grade. A penalty grade may be a reduced score or grade for the assignment or a reduced grade for the course.
     
  3. When an instructor gives an undergraduate or graduate student a penalty grade for academic misconduct, the instructor must complete and submit an Academic Dishonesty Report. The report will be sent to the student, the student’s dean, the Dean of the Graduate School (for graduate students) or Dean of Undergraduate Studies (for undergraduate students) and be added to the student’s academic record provisionally. It will remain in the student’s record unless: a) the student successfully grieves the allegation; b) the instructor filing the report requests it be removed; or, for undergraduates only, c) upon conferral of their degree if only one report has been filed, the student has successfully completed the required course on academic integrity, and no additional sanctions were requested.
     
  4. When completing the Academic Dishonesty Report, if the instructor gives a failing grade in the course, the instructor may request the student’s academic dean to impose sanctions in addition to the failing grade.
     
  5. When in the judgment of the student’s academic dean, a sanction in addition to a penalty grade is warranted (e.g., dismissal from a unit or program), the dean may call for an academic disciplinary hearing. In calling for an academic disciplinary hearing, the student’s academic dean may act independently or in response to a request by the instructor.
     
  6. A student accused of academic misconduct may request an academic grievance hearing to contest the allegation before the appropriate hearing board. In cases involving academic misconduct, no student may be dismissed from a course or program of study without an academic disciplinary hearing.
     
  7. On the first offense of academic misconduct, the student must complete an educational program on academic integrity and academic misconduct provided by the Dean of Undergraduate Studies for undergraduate students or the Dean of the Graduate School for graduate students.
     
  8. In cases involving undergraduate students in which the student’s academic dean, or designee, calls for an academic disciplinary hearing, the student’s academic dean will refer the case to the Dean of Undergraduate Studies. The Dean of Undergraduate Studies will notify the student in writing of the call for a disciplinary hearing and will invite the student to a meeting to determine the appropriate judiciary for the hearing.
     
  9. In cases involving graduate students in which the student’s academic dean, or designee, calls for an academic disciplinary hearing, the student’s academic dean will inform the student and then refer the case to the Dean of the Graduate School. The Dean of the Graduate School will notify the student in writing of the call for a disciplinary hearing and will invite the student to a meeting to discuss the hearing process.
     
  10. Either party may appeal a decision of an administrative disciplinary hearing or a disciplinary hearing board to the appropriate appellate board.
College of Social Science Honor Code